Office Assistant

Job Title:  Administrative Assistant
Department: Human Resources
Direct Manager: Office Manager
Manages Others (If Yes, # of employees): No

Position Description:

  • Greet visitors in a consistently positive manner
  • Coordinate meetings for executives, including refreshment/food orders
  • Schedule meetings for employees using our room-booking system
  • Set up conference call numbers and internet codes for meetings and guests
  • Manage the building guest list
  • Order building ID badges for all new hires and replacements 
  • Determine winner and order prizes for various company contests
  • Order departmental awards, gift cards, and company-wide award plaques 
  • Create shipment labels for employees
  • Submit reoccurring supply orders: letterhead, envelopes, stamp machine parts
  • Order holiday, birthday, and anniversary cards to distribute to staff
  • Order holiday cards and gift baskets for vendors and clients 
  • Distribute food deliveries, overnight deliveries, and personal packages
  • Sort incoming mail
  • Bring outgoing mail to the lobby at the end of each day
  • Stock kitchen and break rooms with coffee and supplies every morning
  • Coordinate travel arrangements for any out-of-state interviewees or employees
  • Send anniversary date reminders to each manager 
  • Assist with new hire orientations
  • Assemble new hire binders
  • Schedule on-site material removal as needed
  • Ad hoc duties and tasks will be assigned as necessary


Position Requirements:

  • Professional, friendly demeanor
  • Organized and detail oriented
  • Competency in Microsoft Office
  • Computer and Internet savvy
  • Strong organizational skills with a great attention to detail
  • Effective communication skills
  • Team-oriented personality that can work with all levels of staff
  • Ability to work with limited supervision
  • Flexibility with workload; able to multitask and switch gears when needed

About Merchant Warehouse:

Merchant Warehouse is a recognized leader in payment acceptance solutions and merchant services.  The company enables merchants, agents, POS developers and VARs to achieve strategic business advantage through the delivery of current and emerging payment, offer and program solutions and merchant services that dramatically enhance the merchant-customer experience. Merchant Warehouse is one of the fastest growing and innovative payment solutions companies in North America. For more information about Merchant Warehouse, please visit

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