Office Manager

Job Title:  Office Manager
Department: Human Resources
Direct Manager: Vice President of Human Resources
Manages Others (If Yes, # of employees): Yes; 1 employee

Position Description:

Office Management

  • Order and manage monthly office supply deliveries to stay within budget
  • Enforcement of office policies
  • Seating layout
  • Rebuild of workspace - office planning
  • Keep kitchen and break rooms organized and stocked with supplies at all times
  • Maintain all conference rooms’ cleanliness and general appearance of the office
  • Coordinate large shipments in accordance with building regulations, execute certificate of insurance when necessary
  • Work with managers to ensure all office policies are being followed
  • Maintain Pitney Bowes mail machine, retrieve and distribute mail
  • Office planning


Building and Vendor Relationships

  • Gate keeper of relationship with building
  • All building and floor maintenance issues
  • Coordinate our relationships with the building’s management (Tishman Speyer), and outside vendors such as the snack and beverage vending machines, coffee machines, water and ice dispensers, plant distributor, shredding, office furniture, supplies, name plate vendor and framed artwork freelancers
  • Negotiate premium pricing and service contracts with vendors
  • Manage all maintenance, engineering, heating/cooling issues within the building


Company-Wide Event Planning

  • Charity 
  • Company-wide food orders
  • Help plan events for employee morale-boosting
  • Track staff spending and work within budget to maintain monthly perks
  • Meet with managers to discuss quarterly budgets and how to best use funds to improve staff experience
  • Maintain records for events including budgets, photos and vendor information
  • Organize staff anniversary dinners and awards 
  • Organize all large company-wide events including quarterly gatherings and town hall meetings
  • Run 5 and 10 year anniversary dinners and gifts
  • Department events - keep within budget, new fun ideas for employees


Position Requirements:

  • Professional, friendly demeanor
  • Organized and detail oriented
  • Competency in Microsoft Office
  • Computer and Internet savvy
  • Strong organizational skills with a great attention to detail
  • Effective communication skills
  • Team-oriented personality that can work with all levels of staff
  • Ability to work with limited supervision
  • Flexibility with workload; able to multitask and switch gears when needed
  • College degree preferred


About Merchant Warehouse:

Merchant Warehouse is a leading provider of payment technologies and merchant services. The company’s solutions enable merchants to more effectively connect and engage with their customers regardless of how, where or when they choose to shop. Merchant Warehouse’s flagship technology solution, the Genius™ Customer Engagement Platform™, supports both traditional and new payment types, including mobile commerce, from a single countertop acceptance device.

Merchant Warehouse offers innovative payment solutions that help online and brick-and-mortar retailers, as well as point-of-sale (POS) developers, value-added resellers (VARs) and agents, strategically grow their business. Merchant Warehouse is one of the fastest growing payment technology companies in North America.

We are an Equal Opportunities Employer. We aim to provide equality of opportunity to all persons regardless of their religious belief; political opinion; sex; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.

We do not discriminate against our job applicants or employees on any of the grounds listed above. We aim to select the best person for the job and all recruitment decisions will be made objectively.

Please send all resumes to